Tracking Club of Victoria Constitution and By Laws (PDF)

Constitution is to be read in conjunction with "Associations Incorporation Reform Act 2012" and Associations Incorporation Reform Regulations 2012
https://www.consumer.vic.gov.au/clubs-and-not-for-profits,
https://www.consumer.vic.gov.au/resources-and-tools/legislation/legislation-we-administer#a

statement of purposes

a) To promote and encourage the sport of tracking in the state of Victoria for registered dogs.
(b) To promote and raise the standards of tracking by providing:-
  • General Tracking Information.
  • Assistance to Clubs and Newcomers to find Tracking Groups.
  • Organised Practical Training Sessions to include handlers, dogs, instructors, tracklayers and officials.
    • (c) To promote the usefulness of tracking dogs in the preservation of human life and to demonstrate their fitness to a place in the community.
    (d) To be affiliated with the Victorian Canine Association Inc.
    (e) To promote and support competitions in all practical ways and to hold such exhibitions as are permitted by the constitution of this association, or the A.N.K.C. in accordance therewith.
    (f) To foster, promote, and protect the interests of exhibitors of dogs at exhibitions.
    (g) To collect verify and make available information relating to tracking.
    (h) To educate and encourage members, handlers, tracklayers, and officials to abide by the requirements and standards approved by the V.C.A. Inc. for the conduct of exhibitors.
    (i) To promote good fellowship and sportsmanship amongst members, other clubs and those interested in training and working dogs.
    (j) To promote responsible dog ownership.
    (k) To hold functions and lectures relating to dogs and to the purpose of the club generally.
    (l) To provide or donate awards for competition at exhibitions.
    (m) To foster relations with other clubs and bodies having similar aims.
    (n) To promote and assist worthy causes, as agreed at a general meeting of members of the club.
    (o) To invest the funds of the club not immediately required in such manner as the members or the committee in lieu thereof shall determine.
    (p) To locate and negotiate new tracking grounds.

    Tracking Club of Victoria - trial regulations

    The below regulations were agreed upon at the TCV commitee meeting held 18th September 2003. The rules will be initiated from the 2004 tracking season.

    Taken from the TCV Commitee Meeting

    "The TCV advises that it has become necessary to initiate the following procedures for future tracking trial being held by the club.

    1. Requests received from competitors regarding preference e.g. for a particular day or that they wish to be catalogued on the same day as another competitor will be scrutinized upon receipt of entry.

    2. A maximum of two (2) dogs per handler per day will be catalogued at TCV Trials unless a less than anticipated entry is received. This will make the running of the trial smoother for judges, Trial Secretary and competitors.

    3. TCV members are reminded that we are very fortunate to be allowed to use wonderful properties to pursue our hobby of tracking, but members must remember at all times that these properties are peoples homes and we must always respect the land and its owners. 4. The TCV can only continue to hold trials where it is unnecessary to conduct a ballot for entry, if the events have a suitable number of guaranteed helpers available that are confirmed prior to the close of entries. Otherwise a ballot will be conducted when required."

    life membership criteria

    1. Be a financial member of the TCV Inc. for a period of not less than ten (10) continual years.
    2. During this ten (10) year period the member must have given significant contribution to the TCV Inc. and its membership for a period of not less than seven (7) years
    3. Nominations must be made in writing to the Committee of the TCV Inc.; the nomination must include a full resume to enable verification by the Committee.
    4. Nominations can only be made by a current financial member of the TCV Inc.
    5. Nominations must be lodged with the Secretary of the TCV Inc. by the 31st May each year.

    guidelines for life membership

    1. The Committee of the TCV Inc. upon receipt of a Life Membership nomination will verify or reject the nomination, on the stated criteria only, prior to 30th June each year.
    2. If the nomination is rejected the Committee will notify the nominator in writing stating the reasons for the rejection.
    3. If the Committee verifies the nomination, the names of the nominees will be printed in the July edition of the TCV Newsletter. Members who object to the verification may make written submissions to the Committee prior to the 31st August. The submission must contain details as to why the verification of the nomination should be rejected under the criteria.
    4. If no objections are received the nominees name will be placed on the Agenda of the TCV Inc. AGM in that year for ratification by the membership.
    5. Upon ratification the nominee will be awarded life membership of the TCV Inc. and presented with a life membership badge at the AGM of the Club in that year.
    6. Life Members shall continue to enjoy all privileges of ordinary membership of the TCV Inc. but shall not be liable to pay annual membership subscriptions.
    7. Once awarded, Life Membership of the TCV Inc. cannot be rescinded.

    Service Award Criteria

    1. Nominees must be financial members of the TCV Inc. but not a member of the TCV Inc. Committee.
    2. Nominees must have made an outstanding contribution to the TCV Inc. activities in the preceding 12 months.
    3. Nominations must be made in writing to the Committee of the TCV Inc.; the nomination must include a full resume of the nominee's contribution to the TCV Inc. to enable verification by the Committee.
    4. The nominators must be financial members of the TCV Inc.
    5. Nominations must be lodged with the Secretary of the TCV Inc. by the 31st July each year.

    Service Award - Verification Process

    1. The Committee of the TCV Inc. upon receipt of a nomination for a Service Award shall verify or reject the nomination, on the stated criteria only, prior to 31st August each year.
    2. If the nomination is rejected the Committee shall notify the nominator in writing stating the reasons for the rejection.
    3. Service award badge/s, stating the recipient’s name and the year of the award will be presented at the AGM of the Club each year.